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Document Specification |
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====================== |
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|
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ajm4, 08/03/2001 |
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pjm2, 19/10/2000 |
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|
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Electronic Standard |
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------------------- |
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|
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Standards to adhere to: - |
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|
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All documents must be saved as plain text with no more |
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than 60 characters per line. |
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Documents must be saved with a '.txt' file extension. |
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|
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The text file must not contain any HTML tags. |
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This is to prevent problems when the file is included |
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as the contents on an SHTML page. |
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|
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NOTE: The previous point has been relaxed slightly, |
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as it made it a bit difficult to display XML tags. |
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All documents may now include HTML-style markup, but |
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please note that such markup will be displayed on the |
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i-scream.org.uk website as written. |
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|
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|
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Other issues |
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If possible, please save the text files in 'Windows' |
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format, such that each line is separated by a return |
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and also a linefeed character. |
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|
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Publication Standard |
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-------------------- |
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|
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All documents must use the Word template file that can be |
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found in CVS: |
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|
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CVSROOT:/documentation/i-scream-template.dot |
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|
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To make use of this template you must set the following. |
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Click Tools->Options->File Locations and modify the path |
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of your "Workgroup Templates" to be CVSROOT:/documentation |
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|
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This should then mean to start a new document, simply click |
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File->New... and choose the i-scream-template. |
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|
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1) |
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The tags <SECTION NAME> and <DOCUMENT NAME> are Word fields |
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and should NOT be manually changed. Instead they should be |
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changed by click File->Properties, where: |
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|
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"Title" -> <SECTION NAME> |
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"Subject" -> <DOCUMENT NAME> |
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The "Title" and "Subject" fields should be used in ALL areas |
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where the name of the section or document are needed. |
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|
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(note, any changes to fields like this must be followed by |
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an update of the fields in the document. To do this, click |
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Edit->Select All, then hit F9) |
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|
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2) |
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All text should make use of "Styles". There should be NO |
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hardcoded text formatting in the document. If you wish to |
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change the appearance of a specific style you should change |
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the document template only. |
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|
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3) |
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No changes should be made to the layout of the opening page, |
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the header or the footer. Again, all changes should be made |
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to the template only. |
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|
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4) |
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All major changes to a document must have a full revision |
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entry on the opening page. This change must also be |
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verified by a nominated member of the team. |
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|
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5) |
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The table of contents must be the first page after the |
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opening page (including any revsion history). This should |
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also NOT be manually edited for a specific document and |
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again, all changes should be made in the template file ONLY. |
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|
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Notes :- |
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To ensure your document is using the latest template, update |
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CVS and check click Tools->Templates and Add-ins for |
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information about the attached template. This should ensure |
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that all the latest template changes are applied to your |
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document. In theory it should just work, but its unclear. |
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|
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All the above has been tried with Word 2000 *only* some |
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testing will need to be done to ensure that it is compatible |
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with Word 97. |
